Merrymount School PTO Meeting Minutes
September 10, 2014
Attendees: P. Reilly, V. Mazzini, D. Lynch, L. Dunn, L. Giza, T. Altavesta, C. O'Connor, S. Monroe, M.Heise, L. Lebo, R. McConville, N. DiRuzza, C. Folan, K. McA'Nulty, A. Pegg
This year's mission is: school improvement and communication
Some ideas for school improvement include: increased number of fans and or air conditioning for school since kids can have trouble during gym classes in the warmer months. The current electrical system does not support installation of air conditioning. The city is unwilling to provide funding for fans, other PTOs have provided fans for their schools, this is something that could be researched to be provided in the future. The window replacement that was supposed to happen over the summer was postponed because the bid was not submitted in time and had to be resubmitted to the city.
Chairs were purchased to replace the old chairs used for school events. 50 were purchased initially and a vote was taken that approved the purchase of at least 50 more chairs. Since the shipping costs are fairly high, the idea of possibly purchasing 100 chairs instead of 50, and/or reaching out to other PTOs to see if they would like to purchase chairs and split the shipping costs was discussed. A request for purchasing tables to use for PTO functions since the old ones are deteriorating was also made.
The 3rd, 4th, and 5th grade teachers requested funds this year for Study Island since the city is no longer paying for it this year. Also, the science teachers are interested in some new science software. It is probable that the funds from school pictures could take care of this.
Last year's fundraising efforts raised about $25,000. Some of the expenses they were used for include: field trips, technology such as educational software yearly memberships and some upgrades to technology in the media center, in house enrichment programs, and support for families of students that suffered a bereavement loss. The profits from the Stop and Shop program and Trivia Night provided teachers with an allowance so that they could buy their own printer ink (instead of the PTO purchasing it for them directly) and any other needed classroom supplies.
This year the PTO will match funds from specific fundraising events to expenditures so that parents will have a better idea of the goal of each of these events. As of this meeting the following fundraising activities have been matched:
- School pictures: technology upgrades and educational software purchases/fees
- Yankee Candle: field trips
- Stop and Shop/Trivia Night: teacher supply allowance, lunch for teachers on report card conference day, teacher appreciation lunch
Information regarding the new process for volunteers to be fingerprinted as well as submit a CORI form was discussed.
Parents who want to do Scholastic book fair, school store, Shakespeare helpers, field trip chaperones, and classroom volunteers will need to be fingerprinted. Election Day bake sale volunteers and helping with concerts will not.
Fingerprinting is done in specific locations, an appointment is necessary, visit www.identogo.com to schedule an appointment, cost is $35 out of pocket. A request for a CORI form can be made by sending a request via the child's teacher.
Fundraisers for 2014-15
As of now the following fund raisers/events have been scheduled for 2014-15:
- School pictures: Fall 10/10/14; Spring TBD
- Bake Sale: 11/4 (C.O'Connor to coordinate)
- Yankee Candle 10/3-10/20/14 (L. Dunn to coordinate)
- International Night 10/23/14: (P. Reilly and K. Kopp to coordinate)
- Fall Cleanup 10/30: (coordinator TBD)
- Holiday Extravaganza: TBD (K. McA'Nulty to coordinate)
- Trivia Night: 2/6/15 (P. Reilly and K. Kopp to coordinate)
- Book Swap: move to April (M. Heise to coordinate)
Other spring fundraising ideas were discussed including father/daughter mother/son dances, a school talent show, and school apparel sales. Concerns were raised about unaccompanied children attending the dances and ways to mitigate and prevent that from happening were discussed, no definitive decisions about other spring fundraising activities were made.
Open House 9/18/14
R. McConville asked for volunteers to help with the Scholastic book fair to be held during open house, P. Reilly asked for volunteers for other Open House PTO information tables to be set up in the cafeteria and to pass out ice cream to attendees.
Monthly school wide PTO meetings were discussed:
- October: Mayor Koch visit
- November: MCAS discussion
- December: Space Camp
- March: spring into fitness
- April: science night
A new sandwich board was donated for use outside the school for announcements of important school events.